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Lease Timeline for Residences
1. Property Search
Before you start looking for a property, you should carefully check your requirements.
(see check sheet)
It is best to start looking for a property about one or two months before the time of your move. Please check Futureliving.jp, the search engine site
for real estate properties. You'll be sure to find a property that meets your needs. Please tell us all your requirements using the enquiry form.
2. Visiting Properties
It's better to visit properties earlier rather than later. Sometimes the leasing market moves quickly, so a property you
like might be gone sooner than you think.(see check sheet)
3. Applying
If you find a property you like, you should apply straight away. The information included on your application form should be
accurate, and you should submit all documents pertaining to your request at the same time.
You should confirm that all requested documents are included when you submit your application. Please tell your agent if
you intend to negotiate about any of the conditions and requests.
It is necessary to include your personal seal in your application. However, if your lease contract is under your company's
name, then you should include your company's seal instead. In this case, a relevant official from your company negotiates
and carries out all of the application procedures.
4. Contract and Payment
If both parties agree to the application conditions, the contract can be sealed. Please check the draft of the contract and the
statement of contract before any funds are transferred. If you have any questions, your agent will be happy to help.
Contract documents: Two lease contracts, two handbooks explaining important matters (Juyojiko no setsumeisho), two Tokyo rule
books (only applicable within Tokyo's 23 wards), house insurance application forms, and bills (contract money and agent commission, etc.), etc.
If there are any guarantors, they should all receive a copy of these documents.
The contract is drawn up in the office, or sometimes sent by mail. If any documentation has to be submitted at the time the
contract is signed, please make sure it is prepared well in advance.
The contract should become legal after it has been signed and stamped by both parties, and after the payment of funds is completed.
5. Check Before Moving in
Please attend the moving inspection with the agent or a management company representative before moving in.
Check that the various appliances and facilities function properly.
Provide accurate information about your moving date and moving company.
You may wish to ask your moving company to check your new apartment/house before moving in.
You may arrange to start all the utilities before moving in (gas, electricity, water, telephone etc. Utility company phone numbers: see useful info page).
Your agent can sometimes help you to make these arrangements.
6. Moving In
Make sure no damage is caused by your mover.
Greet your new neighbors.
Alert the management company if you notice any damage after moving in.
Contact the management company if you feel there might be a problem with any of the facilities.
7. Moving Out
You should submit a notice of cancellation to the leasor ahead of time when you decide to vacate your property. You or your company can send this by fax, but the original
document must also be mailed. Please be aware that the cancellation delivery should be submitted in writing with at least one or two months of advance notice.
After you vacate, the inside of the premises is checked for damage.
Damages, articles of consumption and the cleaning fee are subtracted from the original deposit, excluding any damage discovered at the time of the moving.
You should carefully check the estimate of this cost, and the amount should be agreed before any funds are transferred.
As these payment negotiations can sometimes be difficult, it is best to arrange for a moving inspection before you move out.
Either you or your company should keep the original lease contract, the moving inspection document, key receipt, etc.
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